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Moving to Poland


Capital: Warsaw
Population: 38,483,957 (2014)
Area: 120,696.41 sq. mi
Top 5 Largest Cities: 1. Warsaw 2. Krakow 3. Lodz 4. Wroclaw 5. Poznari
Lanuage: Polish
Climate: Temperate, continental and oceanic
Motto: None

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Required Documents for Import

To assist clearing your household goods, there are certain pieces of documentation Customs will need to help clear your items.

Import Declaration – A document stating the household goods being shipped.

Certificate of Origin – Gives verification of which country your household goods are manufactured in.

Zameldowanie – A notarized original and copy of your Polish home address for all non-Diplomats.

Import Requirements and Documentation

Importation will require a number of documents to keep clearance swift. Please take a look at some of the documents below.

  • Your Packing List
  • A Letter of Employment from your previous employer for all non-Diplomats
  • A letter of Employment for all non-Diplomats
  • A copy of your company registration document
  • A copy of your Polish ID for returning citizens
  • A written statement that declares the you are not importing any type of guns or narcotics if you are a returning citizen
  • 3 copies of your detailed Inventory List with no markings such as “PBO”
  • A detailed Inventory list written in Polish that indicates the serial numbers and value of all items if you are a Diplomat
  • Power of Attorney
  • A confirmation of your Polish address if you are a returning citizen
  • Proof of being abroad for 12 months or more if you are a returning citizen
  • A copy of your Diplomatic Passport if you are a Diplomat
  • Bank Guarantee for all except returning citizens and Diplomats
  • A copy of your Promise of Work Permit or your Work Permit for all non-Diplomats
  • A certificate from the Polish Ministry of Foreign Affairs showing confirmation of the list of items you are importing if you are a Diplomat

Additional detailed document requirements

  • If you are a Diplomat, you do not have to be physically present.
  • You have to clear Customs no more than 27 days after your shipment has arrived.
  • A notarized original and copy of your Passport with a Visa Stamp or a Residence Permit for all non-Diplomats.
  • Your Letter of Employment must indicate that you are employed in Poland, your start date and your end date. The letter must be include the company letterhead, signed and stamped by your employer or whom is in charge of documents. The period of employment must be over 12 months. It must state that you have ended your stay at your origin residence and is now permanently residing in Poland. This document must be written in the official language of the origin or translated in Polish by an official sworn translator.
  • If your antiques, artwork or carpets are over 100 years of age, you must have 2 photographs of each that’s taken prior to 1945. You must have the details of your item within your Inventory List with description and quantity. The previous named items can be duty-free if documented properly.

The Examination of Household Goods and Entry Documents

Once your household goods have arrived in Poland along with your documents, both are subjected to examination by Customs. A CBP officer will examine your household goods to determine the value, correct markings, proper invoicing, existence of prohibited items, damages, deterioration and illegal narcotics. It’s important to assure all items are properly described and accounted for to avoid any delays or seizure of items. Once your items are approved for release, they are safeguarded by the proper officers.

Duty and Taxes

Duties and taxes will be accumulated based on your inspection. Expect a range of 0 to 15% for duties and a Valued-added Tax (VAT) of 23%. If you are a citizen of the European Union (EU) states importing into Poland from a European Union state, duties nor taxes will be charged. If you are a returning citizen from a non-EU state, you can import your items duty-free if you’ve have owned them abroad for more than 12 months prior to importing. You must have documentation proving your stay abroad for 12 consecutive months and a certificate from the Polish Consulate at your origin. You cannot sell any of these items prior to 2 years. If you are a foreigner, your household goods can be imported duty and tax free if you are staying in Poland for 6 months or more or if your items are re-exported.

Duty-free Items

If moving from a European Union country, all HHGS will be duty-free with the restrictions below to deem as personal use, not for commercial use or sale:

  • 800 cigarettes, 200 cigars, 400 cigarillos or 1 kilograms of tobacco
  • 90 liters of wine (if sparkling wine), no more than 60 liters)
  • 10 liters of spirits (over 22%)
  • 20 liters of alcoholic beverages (no more than 22%)
  • 110 liters of beer
  • Skincare products
  • Fragrances
  • Champagne
  • Fashion accessories
  • Souvenirs
  • Gifts
  • Cosmetics
  • Selected spirits

If moving from a non-European Union country, the following HHGS can be imported by persons 17 years or older duty-free.

  • 16 liters of beer
  • 1 liter of alcohol (over 22%)
  • 2 liters of alcohol (less than 22%)
  • 4 liters of wine
  • 200 cigarettes, 50 cigars, 100 cigarillos or 250 grams of tobacco
  • Other HHGS up to $546.47 USD in worth for air and sea travelers, $381.26 USD in worth for other travelers and $190.63 USD in worth for children who are 15 years or younger

Labeling and Marking Requirements

The correct labeling and markings are very important for Customs. Each mark and label should be in the English or Polish language. Please take a look below to discover the marking and labeling requirements.

  • The name and address of the importer
  • The country of Origin
  • Clearly numbered in reflection of the inventory list
  • The quantity

Prohibited Items

There are a number of prohibited items you cannot import into Poland. Please take a look at some of the items below Customs will be looking out for.

  • Narcotics
  • Weapons
  • Ammunition
  • Obscene articles, publications, videos and/or software’s
  • Illegal drugs
  • Toxic or radioactive items

Restricted Items

It’s very important to be familiar with the restricted items. Please take a look below at some of the items Customs will have restrictions on.

  • Medication must be for personal use only with a personal amount of quantity.
  • Plants and seeds will go through a Phytosanitary inspection and will need a Phytosanitary Certificate accompanying it.
  • Large quantities of goods.
  • Duplicate items will not be duty-free.
  • Foodstuff must be within a personal amount.
  • Endangered animal species requires a permit.
  • Plastic kitchenware made of melamine and polyamide originating from China or Hong Kong.
  • Plants must be exported from an EU country and intended for use at your residence in Poland.
  • Electronic cigarettes must have an International Special Commodities (ISC) accompanying it.
  • Meat and dairy items must be exported from an EU state.

Receiving your Household Goods

The liability for duties are paid once Customs has cleared your shipment for release. There are no options of prepaid duties or taxes prior to exportation from a foreign country. Once your shipment is filed with CBP, the party and only the party listed as the receiver can pick up the shipment. If household goods are warehoused, the party of liability can be changed to another party, most whom purchased the goods. The Customs broker cannot pay duties, but can accept a check written out to the Customs and Border Protection to forward. Once items are received, all articles are deemed owned by the receiver and no longer in ownership of the CBP.

For more information regarding moving to Poland, please take a look below.,export,and,tariff,regulations,EU,regulations,6382.html

All information featured above is for viewing purposes only. To obtain up-to-date information about overseas shipment, please notify your nearest Consulate.